Exhibitor Manual

Welcome to the 2019 PGA Fashion & Demo Experience Exhibitor Manual. Here you’ll find order forms, deadlines, shipping information and more. Scroll down to view a complete list of items you’ll need to order and their deadlines. Keep in mind, ordering in advance can help you save up to 30%!

If you have any questions, please contact your Customer Success Manager »

General Contractor - Freeman

Sands Expo & Convention Center

  • Sands Online Ordering
    Services Included:
    accessible needs, business service center, catering, cleaning, electrical, floral, internet, plumbing, rigging, telecommunications

Exhibitor Appointed Contractor (EAC)


Vendor Forms and Deadlines

What to do and When to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Please note the DEADLINE DATES - completing these early can save you up to 30%.

FREEMAN is the Official General Contractor of the PGA Fashion and Demo Show and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.
Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.   
Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.   

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

I NEED TO ORDER...
(Click on text to access forms)
CONTRACTOR DISCOUNT DATE
(If Applicable)
TELEPHONE
Accessories Freeman AV July 22, 2019 (702) 352-1468
Audio Visual (Booth) Freeman AV July 22, 2019 (702) 352-1468
Audio Visual (Meeting Room) Freeman AV July 22, 2019 (702) 352-1468
Booth Cleaning Sands / SES July 23, 2019 (702) 733-5070
Business Center Sands / SES N/A  (702) 733-5070
Carpet Freeman July 22, 2019 (702) 579-1700
Catering Sands / Venetian July 23, 2019 (702) 733-5070
Display Showcases Freeman July 22, 2019 (702) 579-1700
Domestic Shipping Freeman July 22, 2019 (702) 579-1700
Electrical Sands / SES July 23, 2019 (702) 733-5070
Exhibitor Insurance John Buttine, Inc. N/A  (800) 964-4454
Floral Spring Valley Floral N/A (845) 268-7555
Furnishings – Chairs, Tables, Etc. Freeman July 22, 2019 (702) 579-1700
Hanging Signs Sands / SES July 23, 2019 (702) 579-1700
Host/Hostess/Models JVA, Inc. N/A (714) 957-8300
International Shipping Phoenix Logistics N/A 908-355-8900
Internet Sands / SES July 23, 2019 (702) 733-5070
Labor (Installation & Dismantle) Freeman July 22, 2019 (702) 579-1700
Lead Retrieval CompuSystems, Inc. July 09, 2019 (866) 600-5323
Plumbing Sands / SES July 23, 2019 (702) 733-5070
Rigging Freeman July 22, 2019 (702) 733-5070
Security Guards Century Security July 25, 2019 (407) 226-1168
Signage – Event Graphics Freeman July 22, 2019 (702) 579-1700
Telecommunications Sands / SES July 23, 2019 (702) 733-5070

Notice to Exhibitors Regarding Non-Official Contractors

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Alert to Exhibitors

BEWARE of the Fair Guide

Reed Exhibitions and PGA Fashion & Demo Experience does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or PGA F&D. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of Vision Expo West Show – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide

Reed Exhibitions and PGA Fashion & Demo Experience also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or PGA F&D. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of PGA Fashion & Demo Experience – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the PGA Fashion & Demo Experience name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a PGA Fashion & Demo Experience salesperson ASAP.

Outboarding & Suitcasing Policy

Exhibitors are forbidden from using hotel suites, private rooms, restaurants, recreational vehicles or other places for exhibits, displays, sales or other official Exhibitor functions or entertainment purposes during the business hours of PGA Fashion & Demo Experience, without Management’s prior written consent. Upon discovery of an outboarding violation, Management may impose penalties on Exhibitor, including but not limited to not being allowed to continue exhibiting at PGA Fashion & Demo Experience, not receiving a refund, and not being able to exhibit at future Reed Exhibitions events.

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